PRESIDENT (1 year term)

• The President serves as the primary leader and representative of the youth baseball league, overseeing its operations, growth, and adherence to its mission and values.  

• Provide visionary leadership to the league, setting strategic goals and priorities for its growth and long-term development.

VICE PRESIDENT (1 year term)

• Assist the President in fulfilling their duties and responsibilities, serving as a trusted advisor and collaborator.

• Address conflicts, disputes, and disciplinary matters in a fair and consistent manner, upholding the league's code of conduct and values of sportsmanship.

• Administrative Oversight: Collaborate with the President and other board members in the planning and execution of league activities, including games, practices, events, and fundraisers.

• Assist with communicating important information and updates to league members, including parents, players, coaches, and volunteers.

• Actively engage with stakeholders to gather feedback, address concerns, and promote participation and involvement in league activities.

• Coordinates efforts of Commissioners. 

SECRETARY (2 year term)

• Maintain detailed and organized records of board meetings, including agendas, minutes, and action items.

• Keep official records of the league's bylaws, policies, and other important documents, ensuring they are up-to-date and easily accessible to board members and stakeholders.

• Provide administrative support to the board and its committees, including scheduling meetings, compiling reports, and assisting with special projects or initiatives.

• Collaborate with other board members and league stakeholders to advance organizational goals and objectives.

• Maintain Background Check process for all coaches & board members.

• Maintain detailed and organized records of contracts with our Community partners.

TREASURER (2 year term)

• Develop and manage the league's annual budget in collaboration with the board of directors, ensuring alignment with strategic goals and operational needs.

• Maintain accurate and up-to-date financial records, including income, expenses, assets, and liabilities.

• Monitor cash flow and financial performance, providing regular reports and analysis to the board and relevant stakeholders.

• Establish and maintain banking relationships, including opening and managing accounts, depositing funds, and reconciling statements.

• Review and approve all financial transactions, including payments, reimbursements, and donations, ensuring compliance with established policies and procedures.

• Prepare financial statements, reports, and budgets for presentation to the board, auditors, and other stakeholders.

• Establish and maintain internal controls to safeguard the league's assets and prevent fraud, theft, or misappropriation of funds.

• Monitor financial risks and implement strategies to mitigate them, such as obtaining appropriate insurance coverage and conducting periodic audits or reviews.

COMMISSIONER (2 year term)

• Oversee the day-to-day operations of the league, with support from the Vice President.

• Serve as the primary spokesperson and ambassador for the league, representing its interests to internal and external stakeholders.

• Ensure compliance with league rules, regulations, and policies

• Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.

• Oversee and manage Evaluations and Drafts, if applicable.

• Work with Coaches on re-schedules.

DIRECTOR OF ALL STARS (2 year term)

• Oversee the day-to-day operations of the All Stars program, with support from the Vice President.

• Serve as the primary spokesperson and ambassador for All Stars, representing its interests to internal and external stakeholders.

• Ensure compliance with league rules, regulations, and policies

• Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.

• Oversee and manage Tryouts

• Prepares Budget for All Stars program.

• Coordinate and execute registration for Tournaments. 

DIRECTOR OF EQUIPMENT (2 year term)

• Serve as the primary point of contact for uniform & equipment-related inquiries, requests, and issues from coaches, parents, players, and league officials.

• Identify uniform & equipment needs for the league, including jerseys, hats, pants, socks, belts, bats, balls, helmets, gloves, protective gear, and field maintenance supplies.

• Research suppliers, solicit bids, and negotiate contracts to obtain quality uniform & equipment at competitive prices.

• Coordinate with the Treasurer to Budget funds for uniform & equipment purchases.

• Maintain accurate records of uniforms & equipment inventory, including quantities, condition, and location.

• Implement systems for tracking uniform & equipment usage, repairs, and replacements to ensure timely maintenance and replenishment.

• Conduct regular inventory audits and assessments to identify shortages, surpluses, or uniform & equipment in need of repair or replacement.

• Coordinate the distribution of uniforms & equipment to teams, coaches, and players at the beginning of each season or as needed throughout the year.

• Ensure that all teams have access to the necessary uniform & equipment and that it is appropriately sized and maintained for each player's needs.

• Collect and inventory equipment at the end of each season, facilitating returns, repairs, or replacements as necessary.

DIRECTOR OF FIELDS (2 year term)

• Develop and implement a maintenance plan for all league-owned or leased fields, including mowing, watering, fertilizing, and aerating as needed.

• Ensure that playing surfaces are properly lined, leveled, and maintained to meet safety standards and league requirements.

• Oversee field preparation before games and events, including dragging the infield, lining the field, and setting up bases and other equipment.

• Inspect facilities, amenities, and infrastructure such as dugouts, fences, bleachers, and restrooms for safety, cleanliness, and functionality.

• Coordinate repairs, maintenance, and improvements to facilities as needed, working with vendors, contractors, and volunteers.

• Monitor field conditions and weather forecasts to assess safety risks and make informed decisions about field closures or cancellations.

• Serve as the primary point of contact for field-related inquiries, concerns, and requests from league officials, coaches, parents, and players.

• Communicate field usage policies, procedures, and guidelines to league members, ensuring understanding and compliance.

• Collaborate with local authorities, field owners, and community partners to address issues, resolve conflicts, and maintain positive relationships.

• Develop and manage the fields department budget, allocating funds for maintenance, repairs, equipment, and improvements.

• Identify cost-saving opportunities and seek grants, sponsorships, or donations to support field maintenance and enhancement efforts.

• Track expenses, monitor spending, and provide regular financial reports to league leadership and stakeholders.

DIRECTOR OF PUBLIC RELATIONS (2 year term)

• Create marketing materials, such as brochures, flyers, posters, and banners, to promote league registration, events, and sponsorships.

• Coordinate advertising campaigns and promotional activities to raise awareness of the league and attract new players, volunteers, and sponsors.

• Manage the league's presence on social media platforms, including Facebook, Twitter, Instagram, and YouTube.

• Create and curate engaging content, such as posts, photos, videos, and stories, to promote league activities and engage with followers.

• Monitor social media channels for feedback, comments, and questions, responding promptly and professionally to inquiries and messages.

• Develop and implement outreach strategies to engage with the local community and increase participation in league programs.

• Identify opportunities for partnerships, collaborations, and sponsorships with local businesses, organizations, and community groups.

• Develop and maintain the league's brand identity, including logos, colors, and visual assets, to ensure consistency across all communications.

DIRECTOR OF REGISTRATION (2 year term)

• Develop and implement registration procedures, timelines, and deadlines for players, coaches, volunteers, and teams.

• Coordinate with league officials, board members, and technology partners to facilitate online registration through the league's registration platform or software.

• Communicate registration information, instructions, and deadlines to league members, including parents, players, coaches, and volunteers.

• Provide support and assistance to individuals or families who require help with the registration process, including technical support for online registration platforms.

• Maintain accurate records of registration data, including participant information, waivers, emergency contacts, and payment records.

• Coordinate the collection of registration fees, ensuring timely processing and accurate record-keeping of payments.

• Work closely with the league's Treasurer or Finance Committee to reconcile registration revenue, track expenses, and manage financial reporting.

• Verify player eligibility and age requirements based on league rules and regulations.

• Facilitate the registration and background screening process for coaches, assistant coaches, team managers, and other volunteers.

• Serve as the primary point of contact for registration-related inquiries, troubleshooting, and assistance from league members.

DIRECTOR OF FUNDRAISING (2 year term)

• Develop and implement comprehensive fundraising strategies and plans to support the financial needs and goals of the youth baseball league.

• Identify potential sources of funding, including individual donors, corporate sponsors, foundations, grants, events, and other fundraising opportunities.

• Cultivate and maintain relationships with individual donors, sponsors, and major supporters of the league.

• Acknowledge and recognize donors for their contributions through personalized communications, recognition events, and donor appreciation initiatives.

• Identify and solicit corporate sponsors and partners to support league programs, events, teams, and facilities through financial contributions or in-kind donations.

• Develop sponsorship packages, proposals, and agreements tailored to the needs and priorities of potential sponsors, highlighting the benefits of partnership with the league.

• Research, identify, and apply for grants from government agencies, foundations, and other grant-making organizations that align with the league's mission and programs.

• Plan, coordinate, and execute fundraising events, such as charity tournaments, auctions, galas, and dinners, to raise funds and awareness for the league.

• Plan and execute direct mail, email, social media, and online fundraising campaigns to engage supporters and solicit donations.

• Collaborate with league officials, board members, volunteers, and committee chairs to integrate fundraising efforts with other league activities and initiatives.

• Recruit, train, and support volunteers and fundraising committee members to assist with fundraising activities and events.

DIRECTOR OF SCHEDULING & SPECIAL EVENTS (2 year term)

• Develop the league's practice & game schedule.

• Coordinate with team representatives, coaches, and league officials to establish game dates, times, and locations.

• Facilitate and communicate game assignments to officiating crews.

• Collaborate with league officials, sponsors, volunteers, and community partners to plan and execute special events that engage players, families, and supporters.

• Responsible for organizing and overseeing After School Enrichment activities. 

DIRECTOR OF TECHNOLOGY (2 year term)

• Develop and implement a comprehensive technology strategy and roadmap aligned with the league's mission, goals, and operational requirements.

• Assess current technology systems, infrastructure, and processes, identifying areas for improvement and innovation.

• Select, deploy, and integrate technology solutions and platforms to support league operations, including registration, scheduling, communication, and data management.

• Collaborate with vendors, consultants, and internal stakeholders to ensure successful implementation, configuration, and customization of technology systems.

• Oversee the design, development, and maintenance of the league's website, ensuring it serves as a central hub for information, registration, schedules, news, and updates.

• Coordinate content creation, updates, and optimization to enhance user experience and accessibility.

• Implement and manage communication and collaboration tools such as email, messaging apps, video conferencing, and project management platforms to facilitate efficient communication and coordination among league members, volunteers, and stakeholders.

• Provide training and support to users on the effective use of communication and collaboration tools.

• Serve as the primary point of contact for technology-related inquiries, issues, and support requests from league members, volunteers, and stakeholders.

• Provide training and technical assistance to users on the use of technology systems, tools, and platforms.

• Stay informed about emerging technologies, trends, and best practices relevant to youth sports administration and management.

• Identify opportunities for innovation and improvement in league operations through the strategic use of technology.

DIRECTOR OF TRAVEL (2 year term)

• Oversee the day-to-day operations of the Travel program, with support from the Vice President.

• Serve as the primary spokesperson and ambassador for Travel, representing its interests to internal and external stakeholders.

• Ensure compliance with league rules, regulations, and policies

• Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.

• Oversee and manage Tryouts

• Prepares Budget for Travel program.

• Organize and execute on the Winter Training program. 

• Coordinate and execute registration for Tournaments. 

DIRECTOR OF PLAYER & COACH DEVELOPMENT (2 year term)

• Develop and implement player development programs focused on skill development, fundamentals, and advanced techniques appropriate for players of all ages and skill levels.

• Design curriculum, practice plans, and drills to improve players' hitting, pitching, fielding, baserunning, and overall baseball IQ.

• Coordinate with coaches to integrate player development activities into team practices and game strategies.

• Develop and deliver coach education and training programs to enhance coaching effectiveness, knowledge, and skills.

• Provide resources, materials, and support to coaches on best practices for player development, practice planning, game management, and communication.

• Organize clinics, workshops, and seminars featuring guest instructors, experts, and experienced coaches to provide professional development opportunities for coaches.

• Engage parents and guardians in the player development process, providing resources, guidance, and opportunities for involvement and support.

• Continuously review and refine curriculum, training methods, and resources based on feedback, emerging trends, and best practices in player development.