Board Members are expected to attend monthly meetings (avg 10/12).
Board Members are expected to chip in for other Volunteer opportunities (Evaluations, Tryouts, ASEs, Field Opening/Closing, Field Projects & more.)
Board Members are expected to be Wasco Baseball Ambassadors in the community.
PRESIDENT (1 year term)
The President serves as the primary leader and representative of the youth baseball league, overseeing its operations, growth, and adherence to its mission and values.
Provide visionary leadership to the league, setting strategic goals and priorities for its growth and long-term development.
VICE PRESIDENT (1 year term)
Assist the President in fulfilling their duties and responsibilities, serving as a trusted advisor and collaborator.
Address conflicts, disputes, and disciplinary matters in a fair and consistent manner, upholding the league's code of conduct and values of sportsmanship.
Administrative Oversight: Collaborate with the President and other board members in the planning and execution of league activities, including games, practices, events, and fundraisers.
Assist with communicating important information and updates to league members, including parents, players, coaches, and volunteers.
Actively engage with stakeholders to gather feedback, address concerns, and promote participation and involvement in league activities.
Coordinates efforts of Commissioners.
SECRETARY (2 year term)
Maintain detailed and organized records of board meetings, including agendas, minutes, and action items.
Keep official records of the league's bylaws, policies, and other important documents, ensuring they are up-to-date and easily accessible to board members and stakeholders.
Provide administrative support to the board and its committees, including scheduling meetings, compiling reports, and assisting with special projects or initiatives.
Collaborate with other board members and league stakeholders to advance organizational goals and objectives.
Maintain Background Check process for all coaches & board members.
Maintain detailed and organized records of contracts with our Community partners.
TREASURER (2 year term)
Develop and manage the league's annual budget in collaboration with the board of directors, ensuring alignment with strategic goals and operational needs.
Maintain accurate and up-to-date financial records, including income, expenses, assets, and liabilities.
Monitor cash flow and financial performance, providing regular reports and analysis to the board and relevant stakeholders.
Establish and maintain banking relationships, including opening and managing accounts, depositing funds, and reconciling statements.
Review and approve all financial transactions, including payments, reimbursements, and donations, ensuring compliance with established policies and procedures.
Prepare financial statements, reports, and budgets for presentation to the board, auditors, and other stakeholders.
Establish and maintain internal controls to safeguard the league's assets and prevent fraud, theft, or misappropriation of funds.
Monitor financial risks and implement strategies to mitigate them, such as obtaining appropriate insurance coverage and conducting periodic audits or reviews.
COMMISSIONER (2 year term)
Oversee the day-to-day operations of the league, with support from the Vice President.
Serve as the primary spokesperson and ambassador for the league, representing its interests to internal and external stakeholders.
Ensure compliance with league rules, regulations, and policies
Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.
Oversee and manage Evaluations and Drafts, if applicable.
Work with Coaches on re-schedules.
DIRECTOR OF ALL STARS (2 year term)
Oversee the day-to-day operations of the All Stars program, with support from the Vice President.
Serve as the primary spokesperson and ambassador for All Stars, representing its interests to internal and external stakeholders.
Ensure compliance with league rules, regulations, and policies
Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.
Oversee and manage Tryouts
Prepares Budget for All Stars program.
Coordinate and execute registration for Tournaments.
DIRECTOR OF EQUIPMENT (2 year term)
Serve as the primary point of contact for uniform & equipment-related inquiries, requests, and issues from coaches, parents, players, and league officials.
Identify uniform & equipment needs for the league, including jerseys, hats, pants, socks, belts, bats, balls, helmets, gloves, protective gear, and field maintenance supplies.
Research suppliers, solicit bids, and negotiate contracts to obtain quality uniform & equipment at competitive prices.
Coordinate with the Treasurer to Budget funds for uniform & equipment purchases.
Maintain accurate records of uniforms & equipment inventory, including quantities, condition, and location.
Implement systems for tracking uniform & equipment usage, repairs, and replacements to ensure timely maintenance and replenishment.
Conduct regular inventory audits and assessments to identify shortages, surpluses, or uniform & equipment in need of repair or replacement.
Coordinate the distribution of uniforms & equipment to teams, coaches, and players at the beginning of each season or as needed throughout the year.
Ensure that all teams have access to the necessary uniform & equipment and that it is appropriately sized and maintained for each player's needs.
Collect and inventory equipment at the end of each season, facilitating returns, repairs, or replacements as necessary.
DIRECTOR OF FIELDS (2 year term)
Develop and implement a maintenance plan for all league-owned or leased fields, including mowing, watering, fertilizing, and aerating as needed.
Ensure that playing surfaces are properly lined, leveled, and maintained to meet safety standards and league requirements.
Oversee field preparation before games and events, including dragging the infield, lining the field, and setting up bases and other equipment.
Inspect facilities, amenities, and infrastructure such as dugouts, fences, bleachers, and restrooms for safety, cleanliness, and functionality.
Coordinate repairs, maintenance, and improvements to facilities as needed, working with vendors, contractors, and volunteers.
Monitor field conditions and weather forecasts to assess safety risks and make informed decisions about field closures or cancellations.
Serve as the primary point of contact for field-related inquiries, concerns, and requests from league officials, coaches, parents, and players.
Communicate field usage policies, procedures, and guidelines to league members, ensuring understanding and compliance.
Collaborate with local authorities, field owners, and community partners to address issues, resolve conflicts, and maintain positive relationships.
Develop and manage the fields department budget, allocating funds for maintenance, repairs, equipment, and improvements.
Identify cost-saving opportunities and seek grants, sponsorships, or donations to support field maintenance and enhancement efforts.
Track expenses, monitor spending, and provide regular financial reports to league leadership and stakeholders.
DIRECTOR OF PUBLIC RELATIONS (2 year term)
Create marketing materials, such as brochures, flyers, posters, and banners, to promote league registration, events, and sponsorships.
Coordinate advertising campaigns and promotional activities to raise awareness of the league and attract new players, volunteers, and sponsors.
Manage the league's presence on social media platforms, including Facebook, Twitter, Instagram, and YouTube.
Create and curate engaging content, such as posts, photos, videos, and stories, to promote league activities and engage with followers.
Monitor social media channels for feedback, comments, and questions, responding promptly and professionally to inquiries and messages.
Develop and implement outreach strategies to engage with the local community and increase participation in league programs.
Identify opportunities for partnerships, collaborations, and sponsorships with local businesses, organizations, and community groups.
Develop and maintain the league's brand identity, including logos, colors, and visual assets, to ensure consistency across all communications.
DIRECTOR OF REGISTRATION (2 year term)
Develop and implement registration procedures, timelines, and deadlines for players, coaches, volunteers, and teams.
Coordinate with league officials, board members, and technology partners to facilitate online registration through the league's registration platform or software.
Communicate registration information, instructions, and deadlines to league members, including parents, players, coaches, and volunteers.
Provide support and assistance to individuals or families who require help with the registration process, including technical support for online registration platforms.
Maintain accurate records of registration data, including participant information, waivers, emergency contacts, and payment records.
Coordinate the collection of registration fees, ensuring timely processing and accurate record-keeping of payments.
Work closely with the league's Treasurer or Finance Committee to reconcile registration revenue, track expenses, and manage financial reporting.
Verify player eligibility and age requirements based on league rules and regulations.
Facilitate the registration and background screening process for coaches, assistant coaches, team managers, and other volunteers.
Serve as the primary point of contact for registration-related inquiries, troubleshooting, and assistance from league members.
DIRECTOR OF FUNDRAISING (2 year term)
Develop and implement comprehensive fundraising strategies and plans to support the financial needs and goals of the youth baseball league.
Identify potential sources of funding, including individual donors, corporate sponsors, foundations, grants, events, and other fundraising opportunities.
Cultivate and maintain relationships with individual donors, sponsors, and major supporters of the league.
Acknowledge and recognize donors for their contributions through personalized communications, recognition events, and donor appreciation initiatives.
Identify and solicit corporate sponsors and partners to support league programs, events, teams, and facilities through financial contributions or in-kind donations.
Develop sponsorship packages, proposals, and agreements tailored to the needs and priorities of potential sponsors, highlighting the benefits of partnership with the league.
Research, identify, and apply for grants from government agencies, foundations, and other grant-making organizations that align with the league's mission and programs.
Plan, coordinate, and execute fundraising events, such as charity tournaments, auctions, galas, and dinners, to raise funds and awareness for the league.
Plan and execute direct mail, email, social media, and online fundraising campaigns to engage supporters and solicit donations.
Collaborate with league officials, board members, volunteers, and committee chairs to integrate fundraising efforts with other league activities and initiatives.
Recruit, train, and support volunteers and fundraising committee members to assist with fundraising activities and events.
DIRECTOR OF SCHEDULING & SPECIAL EVENTS (2 year term)
Develop the league's practice & game schedule.
Coordinate with team representatives, coaches, and league officials to establish game dates, times, and locations.
Facilitate and communicate game assignments to officiating crews.
Collaborate with league officials, sponsors, volunteers, and community partners to plan and execute special events that engage players, families, and supporters.
Responsible for organizing and overseeing After School Enrichment activities.
DIRECTOR OF TECHNOLOGY (2 year term)
Develop and implement a comprehensive technology strategy and roadmap aligned with the league's mission, goals, and operational requirements.
Assess current technology systems, infrastructure, and processes, identifying areas for improvement and innovation.
Select, deploy, and integrate technology solutions and platforms to support league operations, including registration, scheduling, communication, and data management.
Collaborate with vendors, consultants, and internal stakeholders to ensure successful implementation, configuration, and customization of technology systems.
Oversee the design, development, and maintenance of the league's website, ensuring it serves as a central hub for information, registration, schedules, news, and updates.
Coordinate content creation, updates, and optimization to enhance user experience and accessibility.
Implement and manage communication and collaboration tools such as email, messaging apps, video conferencing, and project management platforms to facilitate efficient communication and coordination among league members, volunteers, and stakeholders.
Provide training and support to users on the effective use of communication and collaboration tools.
Serve as the primary point of contact for technology-related inquiries, issues, and support requests from league members, volunteers, and stakeholders.
Provide training and technical assistance to users on the use of technology systems, tools, and platforms.
Stay informed about emerging technologies, trends, and best practices relevant to youth sports administration and management.
Identify opportunities for innovation and improvement in league operations through the strategic use of technology.
DIRECTOR OF TRAVEL (2 year term)
Oversee the day-to-day operations of the Travel program, with support from the Vice President.
Serve as the primary spokesperson and ambassador for Travel, representing its interests to internal and external stakeholders.
Ensure compliance with league rules, regulations, and policies
Recruit and support coaches ensuring they have the necessary resources, guidance, and support to fulfill their roles effectively.
Oversee and manage Tryouts
Prepares Budget for Travel program.
Organize and execute on the Winter Training program.
Coordinate and execute registration for Tournaments.
DIRECTOR OF PLAYER & COACH DEVELOPMENT (2 year term)
Develop and implement player development programs focused on skill development, fundamentals, and advanced techniques appropriate for players of all ages and skill levels.
Design curriculum, practice plans, and drills to improve players' hitting, pitching, fielding, baserunning, and overall baseball IQ.
Coordinate with coaches to integrate player development activities into team practices and game strategies.
Develop and deliver coach education and training programs to enhance coaching effectiveness, knowledge, and skills.
Provide resources, materials, and support to coaches on best practices for player development, practice planning, game management, and communication.
Organize clinics, workshops, and seminars featuring guest instructors, experts, and experienced coaches to provide professional development opportunities for coaches.
Engage parents and guardians in the player development process, providing resources, guidance, and opportunities for involvement and support.
Continuously review and refine curriculum, training methods, and resources based on feedback, emerging trends, and best practices in player development.